RFQ for Lodging services for training event in Riga, Latvia

The job at a glance

Solicitation number	19EN1027Q0001
Agency	Department of State
Office	U.S. Embassy Tallinn
Where	See the notice
Posted	October 21, 2026
Bids due	October 29, 2029, 12:00 PM (UTC+02:00)
Who can bid	Open to any company
Industry	Other services (NAICS 721110)
Notice type	Solicitation
Contracting contact	Tracci Gabel · TallinnGSOProcurement@state.gov
Official notice	View on SAM.gov →

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Full Bid, $950: forms, pricing built around the Service Contract Act wage rates, a staffing plan and a compliance check. Simple quotes from $495. You set the price, sign and submit. Every package includes a win analysis: what similar contracts at this agency sold for, and who won them.

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From the notice

The U.S. Embassy in Tallinn requires lodging services at a hotel in Riga, Latvia for the purposes of accommodating attendees for a training program. The program is scheduled to conduct a training course in November 2026. Room requirements are estimated to be as follows: November 6-14, 2026 8 rooms (64 room nights) November 8-14, 2026 22 rooms (132 room nights) Hotel Accommodation Requirements: Accommodation at a 4-star or higher category hotel. No cancellation fee for cancellations made up to 24 hours before booking. Complimentary breakfast included in the room rates. All Hotel facilities must be clean and in excellent working order. Free wireless internet access must be provided. The size of the Hotel room must be at least 20 m². The room type must be Superior or higher. The room must include a King or Queen size bed. Complimentary access to well-equipped gym…

Excerpt from the agency's notice. Read the full text and attachments on SAM.gov.

What you'll need to bid

A quote or proposal form. Usually the SF-1449 (or SF-18 for small quotes), filled in and signed, with a price for every line and option year.
Active SAM.gov registration. Free from the government, and it must be active before award. It can take a few weeks, so start early (how to register).
Acknowledgment of every amendment (SF-30). Missing one is the most common reason a good offer gets thrown out.
Prices that respect the wage rules. Many federal service contracts include a Service Contract Act wage determination setting minimum pay and benefits for each job category. Price your labor from it.
Past performance and a short technical write-up, if the notice asks for them (no past performance yet?).
A clear staffing and quality plan, if the notice evaluates technical approach: who does the work, how you'll cover absences, and how you'll check quality.

Always check the notice itself: the instructions in the solicitation win over any general rule.