Hotel Lodging and Conference services in December 2026 in…

The job at a glance

Solicitation number	19R01027Q0003
Agency	Department of State
Office	U.S. Embassy Bucharest
Where	See the notice
Posted	November 13, 2026
Bids due	November 23, 2026, 5:00 PM (UTC+03:00)
Who can bid	Open to any company (no set-aside listed)
Industry	Other services (NAICS 72111)
Notice type	Combined Synopsis/Solicitation
Contracting contact	George Stoica · BucharestGSOProcurement@state.gov
Official notice	View on SAM.gov →

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Full Bid, $950: forms, pricing built around the Service Contract Act wage rates, a staffing plan and a compliance check. Simple quotes from $495. You set the price, sign and submit. Every package includes a win analysis: what similar contracts at this agency sold for, and who won them.

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From the notice

The U.S. Government, through the issuing office, requests quotations from qualified hotel and conference service providers for accommodation, conference facilities, catering, audio-visual equipment, and technical support in connection with the DOJ OPDAT Workshop scheduled to take place in Sinaia, Romania. The contractor shall provide a comprehensive quotation addressing all requirements specified in this RFQ. he required services are as follows: Accommodation: Check-in December 7, 2026, and check-out December 11, 2026, for four (4) consecutive nights. Conference facilities, catering, and audio-visual support: December 810, 2026, covering three (3) workshop days. Hotel Accommodation The contractor shall provide: Thirty-four (34) single-occupancy rooms for four (4) consecutive nights, totaling 136 room-nights. Full breakfast included in the nightly room rate. Complimentary internet…

Excerpt from the agency's notice. Read the full text and attachments on SAM.gov.

What you'll need to bid

A quote or proposal form. Usually the SF-1449 (or SF-18 for small quotes), filled in and signed, with a price for every line and option year.
Active SAM.gov registration. Free from the government, and it must be active before award. It can take a few weeks, so start early (how to register).
Acknowledgment of every amendment (SF-30). Missing one is the most common reason a good offer gets thrown out.
Prices that respect the wage rules. Many federal service contracts include a Service Contract Act wage determination setting minimum pay and benefits for each job category. Price your labor from it.
Past performance and a short technical write-up, if the notice asks for them (no past performance yet?).
A clear staffing and quality plan, if the notice evaluates technical approach: who does the work, how you'll cover absences, and how you'll check quality.

Always check the notice itself: the instructions in the solicitation win over any general rule.

Hotel Lodging and Conference services in December 2026 in Sinaia/ Romania