Sources Sought Crown Hill National Cemetery Trash Services

The job at a glance

Solicitation number	36C78627Q0004
Agency	Department of Veterans Affairs
Office	National Cemetery Admin (36C786)
Where	See the notice
Posted	November 10, 2026
Bids due	November 18, 2026, 4:00 PM (UTC-05:00)
Who can bid	Open to any company (no set-aside listed)
Industry	Environmental, waste & cleanup (NAICS 562111)
Notice type	Solicitation
Contracting contact	April Graves · April.Graves@va.gov
Official notice	View on SAM.gov →

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From the notice

Q: ***** a small business, intends to submit a quote for the Crown Hill National Cemetery solid waste removal requirement (RFQ 36C78627Q0004). ******* would serve as prime contractor for contract administration, while the on-site collection services would be performed by a licensed local waste hauler as our subcontractor. Could you please confirm whether the quoter may satisfy the Volume B technical qualifications (DOT registration verifiable in FMCSA SAFER, and the Indiana waste services license) and the Volume C past performance and three-year experience requirements through that subcontractor, which would perform 100% of the on-site services? A: Quoters are strongly encouraged to demonstrate their own relevant experience and capabilities. Reliance on subcontractor experience/ certifications/ licensing to meet these requirements is discouraged and may not be considered sufficient in…

Excerpt from the agency's notice. Read the full text and attachments on SAM.gov.

What you'll need to bid

A quote or proposal form. Usually the SF-1449 (or SF-18 for small quotes), filled in and signed, with a price for every line and option year.
Active SAM.gov registration. Free from the government, and it must be active before award. It can take a few weeks, so start early (how to register).
Acknowledgment of every amendment (SF-30). Missing one is the most common reason a good offer gets thrown out.
Prices that respect the wage rules. Many federal service contracts include a Service Contract Act wage determination setting minimum pay and benefits for each job category. Price your labor from it.
Past performance and a short technical write-up, if the notice asks for them (no past performance yet?).
A clear staffing and quality plan, if the notice evaluates technical approach: who does the work, how you'll cover absences, and how you'll check quality.

Always check the notice itself: the instructions in the solicitation win over any general rule.