Preventative Maintenance for Wide Format Printer and Scanner

The job at a glance

Solicitation number	HQ042327QE009
Agency	Defense Finance and Accounting Service (Dfas)
Office	Defense Finance and Accounting Svc
Where	Ohio
Posted	November 9, 2026
Bids due	November 18, 2026, 10:00 AM (UTC-05:00)
Who can bid	Small businesses only
Industry	Equipment repair & maintenance (NAICS 811210)
Notice type	Solicitation
Contracting contact	Marlon Garcia · marlon.i.garcia.civ@mail.mil
Official notice	View on SAM.gov →

Bidding on this one? We'll prepare it.

Full Bid, $950: forms, pricing built around the Service Contract Act wage rates, a staffing plan and a compliance check. Simple quotes from $495. You set the price, sign and submit. Every package includes a win analysis: what similar contracts at this agency sold for, and who won them.

Flat fee, never a percentage. Your first bid: pay only if you submit it.

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From the notice

This requirement is to establish a Service and Preventative Maintenance contract to continue support for existing Canon Colorwave 3600 Network Printer and Scanner. Support is for base plus four one-year options. See attached SOW for additional information.

Excerpt from the agency's notice. Read the full text and attachments on SAM.gov.

What you'll need to bid

A quote or proposal form. Usually the SF-1449 (or SF-18 for small quotes), filled in and signed, with a price for every line and option year.
Active SAM.gov registration. Free from the government, and it must be active before award. It can take a few weeks, so start early (how to register).
Acknowledgment of every amendment (SF-30). Missing one is the most common reason a good offer gets thrown out.
Prices that respect the wage rules. Many federal service contracts include a Service Contract Act wage determination setting minimum pay and benefits for each job category. Price your labor from it.
Past performance and a short technical write-up, if the notice asks for them (no past performance yet?).
A clear staffing and quality plan, if the notice evaluates technical approach: who does the work, how you'll cover absences, and how you'll check quality.

Always check the notice itself: the instructions in the solicitation win over any general rule.