US Embassy Pretoria RFQ - monitors and scanner (PR16337588)

The job at a glance

Solicitation number	PR16337588
Agency	Department of State
Office	U.S. Embassy Pretoria
Where	See the notice
Posted	November 2, 2026
Bids due	November 13, 2026, 12:00 PM (UTC+02:00)
Who can bid	Open to any company
Industry	Supplies & wholesale (NAICS 423430)
Notice type	Solicitation
Contracting contact	Jenny Kriek · kriekjx@state.gov
Official notice	View on SAM.gov →

Bidding on this one? We'll prepare it.

Quick Quote, $495: we fill in the quote form (SF-1449 or SF-18) and the price schedule, check the specs and delivery terms, and tell you exactly where and how to submit. You set the price, sign and submit. Every package includes a win analysis: what similar contracts at this agency sold for, and who won them.

Flat fee, never a percentage. Your first bid: pay only if you submit it.

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From the notice

The US Embassy in Pretoria is requesting quotations for the following IT devices, or nearest suitable equivalent with the same specifications: HP Series 5 Pro 534pm 34? WQHD USB-C Conferencing Monitor (9E0Z2UT) Qty: 19 Philips 49? Dual QHD Curved SuperWide Monitor with USB-C (49B2U5900CH/73) Qty: 1 Fujitsu ScanSnap iX1600 ADF Scanner - 600 dpi Optical (Black) QTY: 2 ** If you are quoting on suitable substitutes, please include Data Sheets with your quote. If shipping from the US, please include shipping costs to our Freight Forwarders in Elizabeth, NJ, 07206. Also include crating for export to South Africa. All wood must be ISPM15 compliant, with the ISPM mark showing. Indicate the estimated weight and dimensions of the entire shipment on your quotation. If shipping from a location outside the US, please include DAP (door-to-door) shipping to our Warehouse at the following address: 30…

Excerpt from the agency's notice. Read the full text and attachments on SAM.gov.

What you'll need to bid

A quote form. Usually the SF-1449 or SF-18, with a unit price for every line item.
Active SAM.gov registration. Free from the government, and it must be active before award. It can take a few weeks, so start early (how to register).
Acknowledgment of every amendment (SF-30). Missing one is the most common reason a good offer gets thrown out.
Exactly what's specified. Match the part numbers, brand-name-or-equal rules, quantities and delivery dates, and check whether Buy American or other origin rules apply.
Past performance and a short technical write-up, if the notice asks for them (no past performance yet?).
Delivery terms. Confirm where and how the goods are delivered (FOB destination is common) and build shipping into your price.

Always check the notice itself: the instructions in the solicitation win over any general rule.